Transcription Policy

You are encouraged to contribute to the National Archives Transcription Pilot Project. Please be aware of the following policies:

  • National Archives and Records Administration (NARA) will remove content or comments that violate the comment and posting policy or the privacy notice; and/or contain abusive, vulgar, offensive, threatening or harassing language; personal attacks of any kind; or offensive terms that target specific individuals or groups.
  • NARA will remove content or comments that are clearly off-topic, that promote services or products, or that promote or oppose any political party, person campaigning for elected office, or any ballot proposition.
  • Communications made through the comment feature will in no way constitute a legal or official notice to NARA or any official or employee of NARA for any purpose.
  • Transcriptions, comments, and contributions on this website may be treated as a federal record.
  • The content of all transcriptions and comments are visible to the public, thus submissions should not contain anything you do not wish to broadcast to the general public.
  • If you provide personally identifiable information such as social security numbers, addresses, and telephone numbers in the comments, it will be removed by the moderator. However, if a document itself contains archival or historical personally identifiable information, please transcribe it.
  • NARA does not discriminate against any views, but reserves the right not to post content or comments that do not adhere to these standards.
  • By contributing to the National Archives Transcription Pilot Project you accept that other users may edit, alter, or remove your contribution.
  • By transcribing or translating a document, you agree that you will not assert or retain any intellectual property rights, including copyright in the translation or transcription.
  • If you think any of the information on the National Archives Transcription Pilot Project is subject to a valid copyright claim, please contact us at
  • When transcribing records, you should make a good faith effort to accurately represent the information contained in the record. If a document or record is not legible in some parts, please indicate with “[illegible].” Please consult the Transcription Tips for more information.